To ensure comprehensive documentation for submission to the National Environment Management Authority (NEMA) in Kenya, it's essential to include detailed board meeting minutes that reflect the organization's commitment to the commercialization and revenue generation aspects of a carbon project. Below is an expanded and adaptable template that organizations can use, regardless of the specific nature of the carbon project.

Agenda Item: Approval to Initiate a Carbon Project and Submission to NEMA

Discussion Points:

1. Project Overview:
   • The Board reviewed the proposed carbon project titled "[Insert Project Title and date]," aimed at [brief description, e.g., reducing greenhouse gas emissions through reforestation in [Location]].
   • The Board affirmed that the project aligns with the organization's strategic objectives and Kenya's commitment to climate change mitigation.
2. Regulatory Compliance:
   • The Board acknowledged the Climate Change (Carbon Markets) Regulations, 2024, which mandate the submission of a Project Concept Note (PCN) and other requisite documentation to NEMA.
   • The Board recognized the need for an Environmental and Social Impact Assessment (ESIA) as stipulated under Section 23D of the Climate Change Act.
3. Technical Capacity:
   • The Board assessed the organization's internal technical expertise in project design, implementation, monitoring, and reporting.
   • The Board considered partnerships with accredited consultants or organizations to supplement technical capabilities where necessary.
4. Human Resource Capacity:
   • The Board evaluated current staffing levels and expertise relevant to the project's requirements.
   • The Board discussed plans to recruit or train personnel to fill identified gaps in project management, environmental assessment, and community engagement.
5. Financial Resources:
   • The Board reviewed the project's budget estimates and potential funding sources.
   • The Board deliberated on securing financial resources through internal allocations, grants, or partnerships to ensure project sustainability.
6. Stakeholder Engagement:
   • The Board strategized on engaging with local communities, government agencies, and other stakeholders to garner support and ensure transparency.
   • The Board planned to conduct public consultations and incorporate feedback into project planning.
7. Risk Assessment and Mitigation:
   • The Board identified potential risks, including environmental, social, and financial, associated with the project.
   • The Board developed mitigation strategies to address identified risks effectively.
8. Commercialization and Revenue Generation:
   • The Board discussed the commercialization strategy for the carbon credits generated by the project, including potential markets and buyers.
   • The Board evaluated revenue generation models to ensure the project's financial sustainability.
   • The Board considered compliance with the mandatory social contribution requirements, allocating 40% of earnings for land-based projects and 25% for non-land-based projects to community development, as stipulated in the Climate Change (Carbon Markets) Regulations, 2024.
9. Documentation and Record-Keeping:
   • The Board emphasized the importance of maintaining comprehensive records of all meetings, decisions, and stakeholder engagements related to the project.
   • The Board assigned responsibility for compiling and submitting required documentation to NEMA.

Resolution:

After thorough deliberation, the Board unanimously resolved as follows:

1. Approval of Project Initiation: The Board approved the initiation of the "[Insert Project Title]" carbon project, recognizing its alignment with organizational goals and national climate change mitigation efforts.
2. Regulatory Compliance: The Board mandated the preparation and submission of all necessary documentation to NEMA, including the Project Concept Note (PCN) and Environmental and Social Impact Assessment (ESIA), in compliance with the Climate Change (Carbon Markets) Regulations, 2024.
3. Capacity Building: The Board authorized the management to assess and enhance the organization's technical and human resource capacities, including engaging external experts where necessary, to ensure effective project implementation.
4. Financial Commitment: The Board committed to allocating necessary financial resources and exploring additional funding opportunities to support the project's development and sustainability.
5. Stakeholder Engagement: The Board directed the management to develop and execute a comprehensive stakeholder engagement plan, ensuring active participation and buy-in from all relevant parties.